Item Maintenance: Main Tab

When the item Maintenance program is opened, the default tab displayed is the Main Tab. Within the tab is all the primary details of the item. To populate information into this window, enter a barcode, Order Code, Item ID or Description into the search bar/ Item ID field in the top left corner.

Item Details

This Pane shows details about the item profile selected, such as product description, category, purchase and sales tax as well as any other optional details that have been filled in.

Check out Item Details Glossary for more!

Supplier Details

See Supplier Information Glossary for more!

Barcodes

These barcodes are only editable at HO.

Column Name Description Main Code The main barcode of the product Barcodes Other Barcodes of the product Unused Code Unused barcodes of the product

Item Groups

Item Groups can be used to create a virtual basket of products for reporting, ordering or maintenance purposes. An Item can belong to more than one Item Group. It add and item into the group, selected all the groups that you wish to add the item too, then select Save

Note: Item groups can be added and edited from an admin location. Head office users can find a guide at the bottom of this article

Check out Bulk Item Group Changes for more steps!

Sell Info Grid

The selling information of a selected product is displayed in this grid. The selling information is represented as a comparison of the store's information and Head Office's information.

See Sell Info Glossary!

Location Status Grid

This grid displays the status of the product in each store. This grid can be seen at both HO and store. Stores are able to view other stores within the same banner group . The data within this grid is live and up to date from all locations.

See Location Status Glossary!

Item Status Types

Item Statuses can have different behaviours throughout the system. Please see below table for a breakdown of these statuses

See Item Status Information for a breakdown.

Other Locations Grid

Stores have the ability to view the current sell prices and SOH of other stores within their group and arrange them in a custom view order. For example they may wish to see the nearest store to them to which they transfer stock regularly to and from. This option needs to be enabled in Site Configuration (Use Other Info Grid). Head Office configures which stores have permission to view other stores' sell prices in Location Manager.

Modular Item

A Modular item allows the user / group to purchase box quantities of merchandise and sell out as the box / pack quantity or single unit. For this to be facilitated, both a purchasing item and stocked item must be set up correctly as two separate. Both purchase item and stock count item need to be set up singular items carton sizes will equal one, using the modular quantity the relation ship between the two. The Purchasing item will hold the ordering information as this is the outer box of the item. The stock count item is the individual units within the outer. Please see below example of how to set up an item

MODULAR ITEM EXAMPLES

(This is the Drop-down text)

Purchasing Item Details

Item Code # 41371 FIXOMULL STRETCH 5CMX10M 2036

Main Supplier SYMBION HEALTHCARE ETH

HO Cost $13.35Ex

HO Sell $22.95Inc

Stocking Item Details

Item Code # 136827 FIXOMULL STRETCH 5CMX10M 1 METER

Main Supplier SYMBION HEALTHCARE ETH

Store Cost $1.52Ex

Store Sell $2.50Inc

The SOH is worked on the Module Stock Qty, IE:
If the module stock qty is 10 (pack size), it calculates stocking item by multiplying the amount of purchasing items received in by 10.

The SOH actuals will automatically adjust by how the items are sold out, IE:

Received 8 purchasing items, 8 x 10 = 80 stocked items & 8 purchasing items
If 1 purchasing item is then sold, = 70 stocked items & 7 purchasing items will be left
Then if six stocked items are then sold, = 64 stocked items & 6.4 purchasing items will be left

General rules for Modular Items

You should only order using the purchasing item # (packs)
Only purchasing items #, are to be received as per the order placed
Any open packs should be marked clearly with the stocked item # (its barcode)
To display / sell the pack (purchasing item) on shop floor, ensure a purchasing item # barcode is produced and placed over the existing single item barcode
The Item codes must be consistent across the group for items which are considered Modular whether they sell the unit item only or sell the pack item only (IE: can not have one store set-up with a pack item as unit item)

Extra Functions within Item Maintenance

Whilst in Item Maintenance, users can do simple stock control actions. These actions include:

To Print Item Label

Press the Label button and a prompt appears to enter the number of labels required.

A LABEL PRINTER batch is created called "Daily Label Bucket (dd/mm/yyyy)" which can be used to produce any label type.

To Stock or Un-stock an Item

Within the Item Maintenance program:

Search and select item required.
Select Stock.
A Prompt message will appear. 'Press YES to stock this item at this store. Press NO to un-stock this item at this store. Otherwise Press CANCEL'
Select Save.

To Order Item

Within Item Maintenance, items can be put into a queue to order. By selecting 'Order' the item will be placed in a queue, ready to import into PURCHASE ORDER.

To Set an Item to Order

Within the Item Maintenance program.

Search and select item required.
Select Order. This will open an Item Maintenance widow, to enter carton number
Enter in the number of Cartons required.