Invoicing Flu Vaccines
Invoicing from Symbion
To invoice flu vaccines that come in pack of 5 or 10 vials, please ensure the carton size is set to 1 as the description indicates the carton size already. Your dispensary software will break it down for you.
This may result in your GP being low – this is expected.
1. In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’.
2. If from Symbion, enter in “SYM” into the supplier field and select Order/Import Match.
Then select Check for invoices.
3. Tag the invoices that you want to download and select “Match Electronic Invoices”
A prompt message will state
“are you sure you want to accept electronic invoice (#) yes/no?”
Select yes.
4. Ensure all unit qty’s and the carton size (ctn size) to be 1.
Ensure the Sell Inc is set to the correct price (see below for a guide).
5. Once all corrected, select save, select accept then enter your User ID and Password.
Select Continue, a prompt message will appear
“Purchase invoice (#) has been accepted. Will you like to print labels?”
Select Yes or No.
Invoicing from another supplier
To invoice flu vaccines that come in pack of 5 or 10 vials, please ensure the carton size is set to 1 as the description indicates the carton size already. Your dispensary software will break it down for you.
This may result in your GP being low – this is expected.
1. In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’.
2. In “Supplier”, add in the corresponding supplier. Example: EBOS, Seqirus etc – then enter Item ID and or Order Code
3. Ensure carton size is set to 1. (Carton size is set to 1 as the dispense software recognises the pack and will break it down correctly)
4. Enter in carton cost
5. Enter in the number of cartons received in “units invoiced” This example shows the store received 50 cartons.
6. Save and accept invoice.
7. Enter in User ID and Password
Invoicing NIP Vaccines (Government funded stock)
You may not receive an invoice for these items, but please use the delivery note or online stock acceptance as a guide for the number of units received. Similar to invoicing the free covid vaccines.
- In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’.
- Add in the correct supplier and add in the corresponding stock with the item ID’s and or order codes.
- Ensure when accepting the stock, it should look like the following
(add in your units invoiced but keep everything at $0.00 as this is free stock).
- Once finalised, accept the invoice.